Whether you’re just starting a business, growing your number of employees, trying to streamline HR operations, or just looking to make a switch – choosing a payroll provider is an important decision, but it doesn’t have to be a stressful one. If you’re hesitant to make the leap, check out these tips from our payroll specialists on how to choose the right provider for your business.
What is a payroll service provider?
A payroll service provider is a third-party company that can help you manage your payroll and tax processing needs. Ideal for business owners or HR departments that are looking to streamline their operations, payroll services minimize time spent on labor-intensive administrative tasks, including payroll processing, tax management, time and attendance, various HR services, and more.
How do I choose a payroll service provider?
Choosing a payroll service provider may seem intimidating, but it’s an easy process once you understand what you need in a service and what to look for. Here’s a quick 1-2-3 guide to help you get started.
Evaluate Your Needs
The provider you select will ultimately be determined by your business needs. Start by asking yourself some basic questions about your business, including:
- The number and type of employees you have
- Your budget for payroll services
- How frequently you process payroll
- Who will be working with your payroll provider? Do you have a dedicated HR staff, a manager, an owner, etc who is dedicated to running payroll?
- Are there other services or software you want to incorporate into your services (PTO tracking, accounting integrations,direct deposit
employee self-service, etc)
Research Payroll Companies
Before you commit to any payroll service provider, make sure they offer the services you and your company need. Here are some questions to help you find out.
How much will this cost?
Factors that influence cost often include the frequency of payroll, the number of employees, how often new employees are added or old ones removed, and which base and additional services you need.
Is it easy to integrate into our accounting software?
You don’t have to overhaul your internal processes when you partner with a payroll provider. CheckWise easily syncs with many popular accounting products, including Quickbooks, Peachtree, AccountEdge, and more!
When should I start or switch to my new payroll service system?
While you can switch payroll providers at any point, generally, it’s best to change your payroll service at the start of a quarter (January, April, July or October). Switching during the new quarter creates a nice, clean break from your previous service provider and keeps things simple. Ensure your payroll service provider has a transition process in place to make the switch as seamless and easy for you as possible
Compare Options To Decide the Right Fit for You
Compare your options and take into consideration which payroll agency has the best fit for your budget and needs. Be sure to take compliance concerns, available features and add-ons, the size of the provider, and customer reviews into consideration.
Choose CheckWise Payroll, A Trusted Payroll Provider in Albany, NY
Or make it easy on yourself and choose CheckWise Payroll! We’ve taken a hands-on approach for over 25 years, getting to know our clients and understanding their needs on a personal level. But don’t just take out word for it—our 99% client retention rate speaks for itself! To learn more, visit our services page, or talk to one of our payroll specialists today!
